Modern swim reports, built for the pool deck
Replace paper reports with progress your whole team can use.
SwimFolio connects swimmer assignments, instructor notes, skill checklists, administrator approval, and family delivery in one mobile-ready place. It is easy to shape around your curriculum, your brand, and the way your program already works.
See why programs choose SwimFolio
Choose what matters to your program.
Choose a tab to explore the parts of SwimFolio that matter most to your team.
Open the visual step-by-step guideBetter than paper
A better alternative to paper
Keep the care of a personal report—without the paper chase.
Instructors should spend their time observing swimmers and sharing useful progress, not tracking down forms or re-entering the same information.
Paper reporting
Too much depends on the handoff.
- Report cards can be misplaced, damaged, or left in a bag.
- Staff often copy the same roster, skills, and comments more than once.
- Past progress is difficult to find when the next reporting cycle begins.
- Every handoff creates another opportunity for a report to stall.
With SwimFolio
Progress stays organized from start to finish.
- One report moves from instructor draft to administrator review and family delivery.
- Published reports stay together in a durable swimmer history.
- Families can open published reports online, while staff can still print polished copies.
- Saved curriculum, branding, and program messages keep reporting consistent.
Instructor-first by design
Give instructors a clear roster and a focused next step.
Each instructor sees their assigned swimmers, the reports that need attention, and eligible swimmers they can cover when staffing changes.
- Assign each instructor their own swimmers.
- Check skills and write comments on a phone, tablet, or computer.
- Save drafts between lessons and submit only when ready.
- Receive returned reports with a clear note about what to adjust.
My reporting work12 assigned swimmers
4 to finishSearch my swimmers…
AR
Avery RiveraLevel 2 · Draft saved
ContinueMC
Maya ChenLevel 3 · Ready to start
StartComplete visibility and control
Review everything before families see it.
Directors and Administrators share the organization-wide queue. They can see every report, edit details, return work with a note, approve it, and publish when the organization is ready.
- Track drafts, submitted reports, returns, approvals, and publications.
- Keep approval and family publication as separate decisions.
- Open reports by reporting batch, swimmer, instructor, group, or level.
- Use program insights to understand levels and skill progress.
Needs review18Approved7Published42
Reports to reviewAll instructors · All levels
AR
Avery RiveraLevel 2 · Submitted by Jordan Lee
ReviewMC
Maya ChenLevel 3 · Submitted by Sam Patel
ReviewBuilt to fit your organization
Your curriculum. Your language. Your brand.
SwimFolio provides the structure without forcing every program into the same setup. Configure the details once, then use them throughout reporting.
Curriculum
Choose, rename, and create levels; edit skill checklists; and control what instructors can use.
Messages & branding
Add your logo plus organization-wide and level-specific completion or incomplete messages.
Rosters & assignments
Add swimmers individually or preview bulk roster and instructor-assignment imports before saving.
Camp workflows
Customize Camp Groups independently, with optional Swim Group defaults when they help your program.
Ready wherever reporting happens
Use it on the pool deck. Share it at home.
SwimFolio adapts to phones, tablets, and computers, so instructors can work where they observe progress and families can read reports on the device they already use.
- Mobile-compatible staff workflows for rosters, checklists, comments, and submission.
- A private organization family portal with published report history.
- Clear digital reports plus professional printed copies.
- Your organization logo and messages in the family-facing experience.
Swim progress reportLevel 2 · Fundamental Aquatic Skills
July 24, 2026 · Instructor: Sam Patel
In progress22/32 skills completed
Avery has made great progress with front glide. We are continuing to work on rhythmic breathing and look forward to building on this progress.
Published swim reportsAvery Adams
Report history2 reports
July 24 · Instructor: Sam Patel
22/32 skills completedJune 28 · Instructor: Sam Patel
18/31 skills completedHighly affordable, simple pricing
Pay for reports families receive—not for seats your staff need.
Every plan includes the complete core platform. There is no separate fee per Instructor, Administrator, or Director. Choose a plan based only on the automated help your organization wants.
Basic
$0.15per published report
- Complete reporting platform
- Manual comment workflow
- Manual administrator review
Plus
$0.18per published report
- Complete reporting platform
- Automated comment drafting
- Manual administrator review
Gold
Best value$0.20per published report
- Complete reporting platform
- Automated comment drafting
- Automated administrator quality control
Ready to leave paper reporting behind?
Create a reporting home that fits your team.
Start your organization now, or ask us for a walkthrough if you want to talk through your curriculum, roster, or reporting schedule first.